Flying Club Welcome Kit

Welcome to Pilot Partner and our Flying Club Management Solution. Pilot Partner makes running a flying club easy by combining the power of Digital Pilot Logbook with Fleet Tracking, Scheduling and Invoicing.

As a new member of a Flying Club using Pilot Partner, this guide will help get you started.

Getting Started

You should receive an email from Pilot Partner when your Fleet Administrator invites you to the Fleet in Pilot Partner. Your First steps Are:

Create your Pilot Partner Account
Connect to the Calendar for Scheduling
Setup your Bank Account for Paying Invoices
Logging your 1st Flight

Create Pilot Partner Account

Creating your Account is Easy. Just click the link in the email you get from your fleet and create your account.

If you already have a Pilot Partner account, when your flying club invites you, you will automatically get access to the Flying Club in Pilot Partner with no action or email required.

If you or your fleet is having trouble, ask your Fleet Admin to delete your Invite on the member dashboard and invite you again, that solves almost all problems.

Connect to the Calendar

If your Flying Club is using the Pilot Partner Scheduling system via Google Calendar, you will want to get connected. This is a one time step that will get you connected.

View: How to Use Scheduling to learn more.

Setting Up Your Bank Account

Pilot Partner makes it easy to pay your flying club invoices. Depending on your Flying Clubs policies you can pay by a Bank ACH Transfer or with a Credit Card. There are transaction fees associated with electronic payments and your flying club may add those fees to your invoice.

Learn more about Setting up your Account here: How to Add Your Bank Account

Logging Your 1st Flight

Logging your Flight is best done using a mobile device such as an iPhone, Android Phone or your iPad. Download the Pilot Partner app from the app store and sign into your account.

To log your flight, you will need to enter the following information:

Aircraft Tail Number
Date of Flight (Defaults to Today’s Date)
Hobbs/Tach Start & End Time
Any Custom Fields your Fleet Requires (Fuel Left, Trip Type, Oil added, etc.)
Route of Flight: Start with a “K” for most Airports
The other fields are optional for Fleet, but nice to track for your own logbook.

Important: Be sure to log your flight immediately after you fly. Use your iPhone or iPad and log your flight before you unbuckle your seatbelt and get out of the airplane.

Download the Pilot Check List Here

Pilot Checklist

Other Resources

Are you looking to learn more about how to run a Flying Club? Use these Resources to learn more:

How To Run a Flying Club Oshkosh 2023 Forum

Budget Excel Worksheet

Get a Jump Start on establishing your cost to run a flying club by using our Flying Club Budget worksheet.

Pilot Partner Flying Club Budget Worksheet (<Download)

Our By Laws

These are the By Laws we use for our club. Feel free to use them as a template, just be sure to have your Legal Counsel review and approve them. No two clubs are exactly the same.

Download Here: Demo Flying Club By-Laws